Frequently Asked Questions
Welcome to our Frequently Asked Questions (FAQ) page! Here, we have compiled answers to the most commonly asked questions regarding our services, processes and valuable information you might need. Whether you're curious about how to navigate our systems or any other inquiries, you'll find helpful insights right here. Should you have any additional questions that aren't covered, please feel free to Contact Us ! We're here to assist you!
What is payroll services?
Payroll service is a specific employment model in which a person is employed on a payroll basis. Based on the employment contract, the work and residence permit process is handled, partner, spouse and children may also be covered. Unusual Payroll consultants manage the full process, while the employer pays application, payroll, accounting fees and salary costs.
Who can use payroll services in the Netherlands?
Payroll services in the Netherlands are intended for companies that want to relocate foreign talent to the country. This may include foreign companies, personal contracts, small businesses, entrepreneurs and temporary employment agencies, freelancers and individuals who want to move their personal payroll process to the Netherlands. The main need is professional support that aligns with the relevant legal processes for payroll, relocation and employment administration.
What do Dutch payroll services include?
Dutch payroll services may include registration with the Belastingdienst, the Sociale Verzekeringsbank (SVB) and the Uitvoeringsinstituut Werknemersverzekeringen (UWV) plus obtaining a BSN. They can also cover the 30% ruling application, monthly salary calculation, payslips, payroll tax and social insurance forms for employers and staff, annual accounts, year-end statements, payment schedules and personal income tax returns where needed.
Is there a limit to payroll services in the Netherlands?
No fixed time limit is stated for using payroll services in the Netherlands. Companies can continue using support for as long as payroll management is needed. This may be a few months while setting up, several years during growth, or an ongoing arrangement when payroll management is handled externally on a permanent basis. This depends on companies’ needs.
Can payroll support work and residence permits?
Yes. Work and residence permits can be obtained through a payroll company that is officially registered in the Netherlands and can act as a recognized sponsor. The key point is that the payroll company sponsors foreign employees and manages the permit applications. This allows highly skilled migrants to be employed through an IND-recognised sponsor and complete the work and residence permit process.
How does Unusual Payroll manage the payroll process?
Unusual Payroll manages the process from the employment contract to the related work and residence permit steps. In addition to payroll, Unusual Payroll also supports EOR processes, where Unusual Payroll acts as the official employer. Application, payroll, administration, and salary costs are managed according to the selected service model. This keeps the process clear, structured and easy to follow.
Why outsource HR needs to Unusual Payroll?
Outsourcing HR needs to Unusual Payroll can be useful when HR tasks become complex, time-consuming or closely tied to regulatory requirements. This support helps companies process payroll in line with Dutch law and take actions that comply with mandatory business regulations in the Netherlands. While an experienced team manages these processes, companies can focus on their core business.
Who can benefit from Unusual Payroll’s HR management services?
Unusual Payroll’s HR management services are suitable for companies across various sectors, from technology businesses to banking and financial institutions, and from freelancers to small businesses and corporate organizations. Unusual Payroll focuses on creating solutions that fit the specific needs of each company.
How do I know if my company needs HR management services?
You can determine whether your company needs HR management services by considering company size, compliance requirements, operational challenges for employees, and available resources. If HR processes are taking too much time, compliance is becoming more complex or there is a need to make processes more efficient, professional HR management support may be needed.
How does Unusual Payroll protect HR data?
Unusual Payroll protects client confidentiality and sensitive HR data in line with the obligations set out in the signed employment contract and NDA. In addition, data processing activities are handled in accordance with the AVG/GDPR framework and the guidelines of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens - AP).
What does Unusual Payroll HR management include?
Unusual Payroll HR management services cover areas companies may need within their HR processes. These services may include recruitment, performance evaluation, talent management, monthly payroll, sick leave management, social insurance, holiday allowances, leave management, and year-end statements.
What does global mobility services mean?
Global mobility services refer to a broad range of solutions for companies. The main focus is managing the relocation of foreign employees, and often their families, to an office or headquarters in another country. The service is aimed at supporting and organising that international relocation process.
Why choose Unusual Payroll for global mobility?
Leveraging Unusual Payroll's expertise, global mobility services can help companies allocate budgets more effectively, reduce the need for in-house teams and dedicated resources, and avoid financial pitfalls linked to global transitions. Also highlights compliance, time efficiency and employee support during relocations.
Which global mobility services does Unusual Payroll offer?
Unusual Payroll’s global mobility services include support with international tax compliance, immigration visa assistance, preparation of tax returns and advice on social security support. These services are aimed at helping companies and employees involved in international mobility processes.
How does Unusual Payroll support relocating employees?
The Unusual Payroll team stands beside you and your relocating employees throughout the entire journey. Whether it's handling essential visa appointments, submitting applications, ensuring tax compliance, or any other aspect of the process, we are committed to delivering a seamless and stress-free relocation experience.
Can global mobility services be customized?
Yes. Unusual Payroll takes into account that every company and every global mobility need may be different. For this reason, an initial meeting before the process starts is considered important. The aim is to understand the needs of the company and its employees and create a tailored solution accordingly. Depending on these needs, the service scope, package structure, and pricing may also vary.
Does Unusual Payroll help with immigration and work permits?
Yes. Unusual Payroll expertly ensures that it manages the process on behalf of employers or employees. Support can run from the first entry visa, also known as a temporary visa or MVV, to receiving residence cards, including work and residence permits, and may also include the naturalisation journey.
What are immigration and naturalisation services?
Immigration and naturalisation services support the legal process for foreign employees who need to migrate and pursue naturalisation. Key operational elements involve visa, residence and passport requirements that staff must meet in order to settle in a new country.
What does naturalization mean?
Naturalisation is the process in which a foreign national becomes a citizen of a country where they were not born. It means that the person receives the rights and responsibilities of that country. It often involves residence, good moral character, relevant tests and an oath of allegiance.
What are the naturalisation requirements in the Netherlands?
For naturalisation in the Netherlands, This specifically incorporates successfully completing the Dutch civic integration exam, showing Dutch language proficiency, understanding Dutch society and culture, living in the Netherlands for at least five years and having a clean criminal record.
What does Unusual Payroll immigration support cover?
Unusual Payroll manages temporary residence, permanent residence, and naturalization processes as part of its immigration and naturalization services in the Netherlands. Naturalization refers to the process of obtaining a Dutch passport.
Can Unusual Payroll assist with family members’ immigration and naturalization processes?
Yes, Unusual Payroll assists employees in the relocation of their families to the Netherlands, as well as their journey to naturalization.
How does Unusual Payroll ensure compliance with Dutch immigration laws and regulations?
Due to Unusual Payroll’s experienced team, including tax lawyers and immigration specialists, we are knowledgeable in all areas of Dutch immigration laws and regulations. We also make it a priority to always stay up to date with any changes in laws that could effect our clients, and to ensure we stay well-informed.
What employment law services does Unusual Payroll offer?
Within employment law consultancy, Unusual Payroll provides expert guidance to companies on employment arrangements and rights. Beyond payroll, the support includes advice on employment contracts, workplace rights and legal compliance for both employers and employees.
Why is legal compliance important in the Netherlands?
Legal compliance in the Netherlands is important because it helps individuals and organisations follow the country’s laws and regulations. This strategic approach directly supports a fair and orderly society, lower legal risk, reduced potential penalties, stakeholder confidence, and a stable business environment.
Why is employment law important for companies?
Employment law is important because it helps companies avoid legal risks, costly lawsuits, fines or sanctions. Compliance with employment law supports operating within legal boundaries, ethical practices, fair treatment of employees and a stronger market reputation. It keeps the answer focused.
Can Unusual Payroll help with international employment law?
Yes. Unusual Payroll expertly ensures that it has experience helping companies, employees and entrepreneurs from different countries relocate themselves, their businesses or their employees and families to the Netherlands. The team also follows changing laws affecting international employment law in the Netherlands.
What do Unusual Payroll employee rights services include?
Unusual Payroll employee rights services include salary management, correct handling of taxes and deductions, holiday allowance, social security processes and the structured management of employee rights within the payroll framework. These services support accurate calculations, document preparation and the proper follow-up of employee rights within payroll.
What is the 30% ruling in the Netherlands?
The 30% ruling in the Netherlands is described on the page as a tax benefit programme designed to attract highly skilled migrants to work in the country. Eligible employees may receive up to 30% of their gross salary as a tax-free reimbursement, reducing their taxable income.
Can expats in the Netherlands switch their driver’s licenses?
Yes, expats who have been granted the 30% ruling can switch their foreign driver's license for a Dutch one. The 30% Ruling allows highly skilled migrants to bypass written and driving exams. The Unusual Payroll team is well-prepared to assist you through this process, ensuring a smooth transition.
What support does Unusual Payroll offer for family member residency applications?
As part of our employee benefits services, Unusual Payroll also provides support for relocating the families of your new foreign employees to the Netherlands. This includes all procedures to gain residency in the Netherlands for the family members.
What are the integration requirements in the Netherlands?
Fulfilling various integration prerequisites is essential, which encompasses passing a Dutch civic integration exam and showcasing proficiency in the Dutch language, understanding of Dutch society, and familiarity with the Dutch labour market. Additionally, it's imperative to adhere to other prerequisites, such as being a resident in the Netherlands for at least 5 years and maintaining a clean criminal record.
How long must an employee stay in the Netherlands for naturalisation?
It is officially established that after an employee arrives in the Netherlands, it is important to continuously hold a valid residence permit. For naturalisation eligibility, the criteria mentioned usually require continuous residence in the Netherlands for five years.